Grace Hauenstein Library  
   

Graphic Design
 
The Graphics Office of the Media Department of the Grace Hauenstein Library will provide print materials including posters, flyers, signage, brochures, logos, photo-ready art, etc.; digital imaging including digital photography, scanning, and web graphic creation; as well as other graphic services including OCR, mounting, color printing, graphic workstation reservation and use, etc. for academic use and student organizations at Aquinas College.
 
All projects must be submitted to the Creative Director, Philip Mitri at philip.mitri@aquinas.edu, in accordance with the following guidelines. Because of the high demand for graphic production through the Media Department and the limited availability of staff, equipment and resources, projects not meeting the following terms cannot be accommodated.
 
Requests Print Materials Digital Imaging Other Graphic Services
Production of Multiples Costs Proofing, Redesign and Errors
 
Submission of Graphics Production Requests
The online submission form for Graphics Requests can be found here. You may also contact the Creative Director, Philip Mitri at philip.mitri@aquinas.edu or (616) 632-2129, to submit a graphics production request. Some requests may be submitted to the Graphics Arts Assistant, however, final approval must be made by the Creative Director. For complex projects, please arrange a brief meeting with the Creative Director to confirm details. Do not assume walk-in service at the Graphics Office; please call ahead.
 
Include project dimensions, quantity, date needed, and exact copy (text) with all production requests as well as any suggestions or requirements for design, such as color, typeface, layout, images, etc. Copy exceeding 50 words must be provided on disk, e-mail or e-mail attachment with project request. The Graphics Office will not write or retype copy for projects.
 
Production of Print Materials
Production requests for print materials must be made to the Creative Director allowing acceptable time for project completion as outlined below:
  • Simple Projects: Requests for projects including the design of flyers, posters, and signs not including more than 3 variations (differing elements of text or design within the same basic layout); or no more than 10 table tents, must be received by the Graphic Artist by one week (7 days) of the date due.
  • Intermediate Projects: Requests for projects including the design of flyers, posters, signs not including more than 8 variations; or no more than 25 table tents; or no more than 2 pages of simple (one-color), photo-ready art, must be received by Graphic Artist by two weeks (14 days) of the date due.
  • Complex Projects: Requests for projects including the design of flyers, posters, signs including more than 8+ variations; or more than 25 table tents; or 1 logo; or 1 brochure, or more than 2 pages of photo-ready art, must be received by Graphic Artist by four weeks (28 days) of the date due.
 
Digital Imaging
Production requests for digital imaging must be made to the Creative Director, allowing acceptable time for project completion as outlined below:
  • Digital Photography: A digital camera is available in the Media Department for use regarding College-related projects and events. However, it is the policy of the Media Department that the camera must be operated by a trained member of the Media staff. Arrangements for digital photography sessions must be made at least one week (7 days) in advance with the Graphic Artist.
  • Restricted use of the digital camera in extreme circumstances by faculty or staff is allowed, provided the camera is not removed from the Media Office for more than two hours. In these cases, arrangements must be made through the Coordinator of Media Services, Francine Paolini, and the Creative Director at least one week in advance. A training session on use of the camera must also be arranged prior to check-out. The Media Department is not responsible for the quality of images produced by the digital camera.
  • Scanning: Requests for the scanning of 1-5 images, saved to disk, must be made to the Creative Director or Graphic Arts Assistant allowing at least two days for scanning.
  • Requests for the scanning of 5-15 images, saved to disk, must be made to the Creative Director or Graphic Arts Assistant allowing at least one week (7 days) for scanning.
  • Requests for the scanning of 15-25 images, saved to disk, must be made to the Creative Director allowing at least two weeks (14 days) for scanning. Projects involving the scanning of more than 25 images, saved to disk, require special arrangements. The Graphics Office is unable to provide the staff necessary to complete such large projects; manpower must be provided by the department, faculty or staff, making the request. The Graphics Office will, however, provide training on scanning procedures, as well as arrangements for use of the scanning workstation to those assigned to complete the request. Arrangements should be made in advance with the Creative Director.
  • Images to be scanned should be dropped off in the Graphics Office along with the necessary blank disks. It is important that the final intended use of the scan be made known, so the scans may be saved in the proper format. Limited corrections for color and contrast will be made to the images during the process of saving. Complex editing and combining of digital images requires advanced consultation with the Creative Director as well as at least two weeks (14 days) notice depending on the complexity of the project. Images that do not fit on the disks provided for scanning will be saved to disks provided by the Media Department and the department, faculty, or staff requesting the scan will be charged $1 per disc. All requests for scanning must comply with current copyright law.
  • Web Graphics: Requests for graphics for use on Aquinas College web pages must be made to the Creative Director allowing at least one week (7 days) time for the completion of every 1-3 images. For animations and other advanced web graphics, please submit requests allowing two weeks (14 days) for every image.
 
Other Graphic Services
The Media Department and Graphics Office provides other graphics services as needed.
  • OCR (Optical Character Recognition): Requests for OCR scanning of 1 - 5 pages, saved to floppy disk, must be made to the Creative Director or Graphic Arts Assistant allowing at least two days for scanning.
  • Requests for OCR scanning of 5 - 10 pages, saved to disk, must be made to the Creative Director or Graphic Arts Assistant allowing at least one week (7 days) for scanning.
  • Requests for OCR scanning of 15 - 20 pages, saved to floppy disk, must be made to the Creative Director allowing for at least two weeks (14 days) for scanning.
  • Projects involving OCR scanning of more than 20 images, saved to disk, require special arrangements. The Graphics Office is unable to provide the staff necessary to complete such large projects; manpower must be provided by the department, faculty or staff, making the request. The Graphics Office will, however, provide training on scanning and OCR procedures, as well as arrangements for use of the scanning workstation to those assigned to complete the request. Arrangements should be made in advance with the Creative Director.
  • OCR scans will be save as a simple text file (.txt). Spelling, typographical, and formatting errors commonly occur during OCR. The Media staff will not be responsible for spell-checking, reformatting, or correcting these errors. All requests for scanning must comply with current copyright law.
  • Mounting: The Media Department has equipment for the mounting of large posters and signs. Please allow at least a week for mounting projects to be completed.
  • The Media staff will not mount any photography, or other projects for art classes. Training and use of the equipment will be made available to students making the request, however, the Media Department is not responsible for any damage to photography and other artistic pieces that may occur during the mounting process.
  • Color Printing: Color Printing from Aquinas Network applications is supported by the Graphics Office. A networked computer with an attached color printer is available for use by faculty, staff, and students at the Reserve Desk in the Library. Library staff will not do the printing for those making the request, however they will be available for assistance. Color printing costs $0.10 per sheet, payable at the Circulation or Media Desk.
  • Reservation and Use of the Graphics Workstation: In special circumstances, students, faculty, and staff may use the graphics workstation for specific projects. Student requests for use of the workstation must be communicated by their instructor or organizational head. Arrangements must be made well in advance for training and reservation time on the graphics workstation with the Creative Director. Assistance from the Graphics Office staff should not be assumed during the course of the project.
 
Production of Multiples
The Graphics Office will provide one master copy of all black and white flyers and posters (up to 11 x 17), and single-design table tents needing multiple copies, to the faculty, or staff requesting production. Creation of multiples is the responsibility of the faculty or staff. The Graphics Office will not deliver copy requests to the Copy Center.
 
In the case of color multiples, a limited number of flyers and posters (up to 11 x 17), and single-design table tents may be produced in the Graphics Office. Usually no more than 20, depending on the project.
 
For larger runs of color multiples, one master copy will be provided to the faculty or staff requesting production. Creation of multiples will be the responsibility of the faculty or staff. A color copier is available for use in the Library. Color copies cost $0.25 per sheet. Graphics Office staff will not be available to produce copies on the color copier, however, assistance will be provided by Circulation Desk staff. For larger sized products, such as posters and signs, a limited number can be produced, laminated and mounted by the Graphics Office. Details must be worked out with the Coordinator of Graphics Services.
 
Costs
All departments will be charged for materials exceeding $5. Please include your departmental account number when making requests for graphics production. Departments will not be billed for design. Standard costs for materials are listed below:
Material Cost Material Cost
Color copies, up to 11 x 17 $0.25 ea. Black & white, up to 11 x 17 $0.10 ea.
Mat board, full sheet $7 ea. Poster board, white $0.75 ea.
Foam core, 32 x 40 $7 ea. Large Scale Printing $4/ft.
Blank CD $1 ea. Laminating (per foot) $0.25/ft.
Blank DVD $2.50 ea. CD Jewel case $0.50 ea.
 
Charges will be itemized on charge slips provided at the time of project pick-up. Sign, date and return these slips to the Coordinator of Graphics Services. Be sure your department charge number is noted.
 
Proofing, Redesign and Errors
The graphic design process should be a collaboration between the department, faculty, or staff requesting production, and the designer. Design expectations and suggestions should be communicated, in detail, at the time of submission. As the process evolves, decisions regarding the effectiveness of the layout are best left to the discretion of the designer.
 
A proof copy of the initial design will be provided to the department, faculty, or staff requesting production, after which there will be three interim days to suggest potential changes. It is the responsibility of these individuals to proofread for typographical and spelling errors as well as the accuracy of information. If no changes are received after the allotted time frame, the design will be completed as originally presented. Requests for redesign cannot be accommodated one day prior to completion date.
 
If errors are missed and occur on the final product, the Graphics Office will make every effort to repair the errors without reproduction. This may involve the use of covering and correcting text with adhesive lettering, among other procedures. Because of the cost and time required, reproduction is only an option in extreme cases. Leniency may be necessary on due dates.