If students wish to save the work they do in the computer labs, they will store their data on their own data storage device (CD, USB drive, etc.). It is very important that students keep a backup copy in case the original becomes damaged.

Students also have their own disk space on the Ironwood server. Each student is allocated 60MB for data storage. If students wish to save their data on the server they will use the F:\ drive.

During fall break ITS administrators will disable the accounts and delete the stored data of non-registered students and graduating students who are no longer registered for classes.  Please note: Stored data includes documents (files) that are stored on the F:/ drive and web browser favorites. 

If students require assistance in copying any network access files to a USB drive or CD-R, please ask the Technology Assistant (TA) on duty located in AB350 across from the Student Computer lab during posted lab hours or contact the Help Desk at 632-2050.

A student may request to retain their network access by contacting the Dean of Students Office at ext. 2172 prior to fall break.

Perhaps the most vulnerable part of any computer system is the account password. Any computer system, no matter how secure it is from network or dial-up attack, Trojan horse programs, and so on, can be fully exploited by an intruder if he or she can gain access via a poorly chosen password.

Password "Don'ts"

• DON'T use a word contained in English or foreign language dictionaries, spelling lists, proper name lists, encyclopedias, or other lists of words. Password cracking programs use these electronic resources tirelessly looking for password matches.
• DON'T use your login name in any form (i.e., reversed, capitalized, doubled, etc.).
• DON'T use your first, middle, or last name in any form.
• DON'T use a friend’s name, your spouse’s, or child's name.
• DON'T use other information easily obtained about you. This includes license plate numbers, telephone numbers, social security numbers, the make of your automobile, the name of the street you live on, etc.
• DON'T use a password of all digits, or all the same letter.
• DON'T use a password shorter than six characters.
• DON'T share your password with anyone.
• DON'T write your password down.
• DON'T leave your PC logged on and unattended.

Password "Do's"

• DO use a password with mixed-case alphabetic.
• DO use a password with a combination of alphabetic and non-alphabetic characters (digits or punctuation).
• DO use a password that is easy to remember, so you don't have to write it down.
• DO use a password that you can type quickly, without having to look at the keyboard.
• DO choose a line or two from a song or poem, and use the first letter of each word and add some non-alphabetic characters.
• DO alternate between one consonant and one or two vowels, up to seven or eight characters. This provides nonsense words that are usually pronounceable, and thus easily remembered.
• DO change your password periodically, usually every three to four months.

Please note:

• Your username will be displayed when you go through the password retrieval process.  Please make note of it. 
• Usernames will not be changed if your name changes (i.e. new last name due to marriage).
• If you were not registered for classes during the 06/07 academic year, your original account was deleted and has been recreated with the new username structure.

Existing accounts created prior to Fall 2007:

Usernames generally consist of the first five letters of the last name (if less than five use the complete last name) and the first three letters of the legal first name (if less than three use the complete first name).

Examples:

Jane Smith -- Jane e Smith -- smithjan

Thomas Aquinas -- Tho mas Aquin as -- aquintho

John Fox -- Joh n Fox -- foxjoh

Exceptions:

If two or more account holders (student, faculty, or staff) have the same name, one account holder will have a standard username and the other(s) will drop the last letter of the standard username and replace it with a sequential number.

For example, if there are two John Smiths, the first account to be created will have a username of smithjoh, the second account to be created will have a username of smithjo2.

Newly created accounts (Beginning Fall 2007):

Usernames generally consist of the formal first name initial, middle initial, last name initial followed by the number sequence. If there is no middle initial, use only the first name initial and last name initial. 

Examples:

Jane Marie Smith -- Jane Marie Smith -- jms001
Thomas Aquinas -- Thomas Aquinas - ta001
John Allen Fox -- John Allen Fox -- jaf001

For example, if there are two accounts with the initials of jms, the first person would be jms001 and the second person would be jms002. 

From The Computer Ethics Institute

1. Thou shalt not use a computer to harm other people.
2. Thou shalt not interfere with other people's computer work.
3. Thou shalt not snoop around in other people's files.
4. Thou shalt not use a computer to steal.
5. Thou shalt not use a computer to bear false witness.
6. Thou shalt not use or copy software for which you have not paid.
7. Thou shalt not use other people's computer resources without authorization.
8. Thou shalt not appropriate other people's intellectual output.
9. Thou shalt think about the social consequences of the program you write.
10. Thou shalt use a computer in ways that show consideration and respect.

Further, it is the responsibility of students to check their College-assigned E-mail accounts regularly. If a student uses another account as his/her primary account, then mail sent to the College-assigned address should be forwarded to that primary account. Initializing this procedure can be accomplished by following instructions provided on the Student Essentials page.

While faculty and staff are encouraged to direct all electronic messages to a student's college-assigned E-mail account, this policy does not preclude the sending of information to multiple individual student accounts.

Please send comments to techhelp@aquinas.edu.

To have all mail automatically forwarded from your Aquinas email account to another email address, follow these steps:

1. Go to http://email.aquinas.edu from any web browser.
2. If you are not already signed on, enter your username and password and then click "Login".
3. Click on "Settings" in the upper right hand corner.
4. In the settings window, click on “Forwarding and POP/IMAP”.
5. Choose “Forward a copy of incoming mail to”. 
6. In the text box labeled “email address”, enter the email address you would like your mail forwarded to.
7. From the drop down box, select "keep Aquinas College’s copy in the Inbox” to have a copy of your messages stored on your Aquinas email account. Note: if you choose this option, you should log into your Aquinas email occasionally and delete unneeded messages to prevent your Inbox from becoming full. You can also choose to have your messages archived or deleted.
8. Click "Save Changes" and your email will be set up for automatic forwarding.

Registered* students will receive a letter containing a unique One-Time Access Key and instructions for retrieving their password through a web interface from any internet connection. By following the instructions, students will be able to retrieve their password. Students will occasionally be asked throughout the year to change their password for security purposes.

*Freshman will receive this letter when they attend an Aquinas STAR day.  All other newly registered students are sent a letter via US Mail. Typically, students will receive this letter two weeks before the start of their class.  Graduate students, who have not received this letter, please contact the School of Management Office.

Before a password is chosen, students will be prompted for personal identifying information which they will be able to use later as a reminder in the event they forget their password. For those students who may have misplaced their letter or arrive on campus without retrieving their password, another copy of the letter may be printed by providing a picture ID to ITS, the Grace Hauenstein Library, or Campus Safety (open 24 hours a day).

• Click Retrieve Initial Passwords.
• Enter your Student ID Number (including leading zeroes) and click Next.
• Enter your One-Time access Key and provide the requested personal identifying information.
• Print or make note of your username and email address, and click Next.
• Select and answer one question from each category.  Your answers will allow you to reset your password in the event that you forget it.  You must answer one question from each of the three categories and click Next.
• Enter your new ELM password, following the guidelines at the left.
• If your password is successfully changed/set, a screen displaying “CONGRATULATIONS!” will appear.
• To make changes to your account information, including setting up a first.last@aquinas.edu email address, click the link to visit the ELM Account Maintenance page.
• Otherwise, click the X in the upper right hand corner to close the window.
• Log out of the guest account.

• Click Reset Forgotten Password.
• Enter your Student ID Number and Username and click Next.
• Enter answers to three questions that you previously answered during the initial setup and click Next.
• Enter your new ELM password, following the guidelines at the left.
• If your password is successfully changed/set, a screen displaying “CONGRATULATIONS!” will appear.
• Click the X in the upper right hand corner to close window.
• Log out of guest account.

(Please note: After 3 incorrect answers, students need to see Campus Safety, ITS or the Library for another access key.)

• Go to www.aquinas.edu/computer/password.
• Click on Retrieve Initial Password.
• Enter your Student ID Number (including leading zeroes) and click Next.
• Enter your One-Time Access Key and provide the requested personal identifying information.
• Print or  make note of your username and email address, and click Next.
• Select and answer one question from each category. Your answers will allow you to reset your password in the event that it is forgotten. You must answer one question from each of the three categories and click Next.
• Enter your new ELM password, following the guidelines at the left.
• If your password is successfully changed/set, a screen displaying “CONGRATULATIONS!” will appear.
• To make changes to your account information, including setting up a first.last@aquinas.edu email address, click the link to visit the ELM Account Maintenance page.
• Otherwise, click the link to continue to the Aquinas home page.

• Go to www.aquinas.edu/computer/password.
• Click Reset Forgotten Password.
• Enter your Student ID Number and Username and click Next.
• Enter answers to three questions that you previously answered during the initial setup and click Next.
• Enter your new ELM password, following the guidelines at the left.
• If your password is successfully changed/set, a screen displaying “CONGRATULATIONS!” will appear.
• Click the X in the upper right hand corner to close window.