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Welcome!

 
ITS End of Semester Reminders for Faculty and Staff
The following information is provided by ITS to update the Aquinas Community on the changes made to existing technology since the Fall 2013 Back to School notice.
 
What's New?

Technology Projects for 2014

What to do if you will not be on campus this summer

Summer Re-image Information

Summer Computer Lab Availability

Microsoft Office 2013

AQnet Laptop Clinic

How to Prepare for a Computer Re-image

Network Access for Graduating Students

Steps to Complete After a Re-image

Student Worker Authorization for Summer 2014
 
Helpful Reminders
ITS Home Page Computer Moves
ITS Help Desk File Security
The Aquinas Online Knowledge Base Data Confidentiality and Other College Policies
Student Essentials Hardware and Software Requests and Purchasing
Faculty and Staff Essentials  
 

 

Summer Technology Projects for 2014

Please see the ITS Department Projects Planning Site for detailed information about summer technology projects. Scheduled downtime for key services may be required to complete summer projects. Please note: This site will be updated throughout the summer as projects are approved and scheduled.  Also, ACORN will be updated regularly throughout the summer with postings about ITS projects and the areas of campus that will be affected.

 

Summer Re-image Information

This summer, all Aquinas-owned desktop computers, laptops and T.A.P. carts will be re-imaged.   For a complete list of software changes included in this summer’s re-image, please visit the Technology Project List on the ITS Department Projects Planning Site.

 

Microsoft Office 2013
 

This summer’s new software image will include an upgrade to Microsoft Office 2013.  There are some new features and modifications to the program interfaces, but the products within the suite remain quite similar to their 2010 editions.  For training videos and information on Microsoft Office 2013, please visit the ITS Online Knowledge Base and click the Microsoft Office 2013 link in the left column.

 

How to Prepare for a Computer Re-image

 
  • Be sure to move or copy any information you may have stored on the hard drive (C:\) of the computer that you are currently using. Be aware that the files on the current C:\ drive, including files in the Downloads folder, will be deleted and no longer available to you when the computer is re-imaged.
  • Export or sync your Google Chrome bookmarks that you wish to retain after your computer is re-imaged. If you do not export or sync your Chrome bookmarks by the time ITS visits your office, they will be deleted during the re-image process. Please note: Internet Explorer favorites and Firefox bookmarks will not be deleted and will be available after your computer has been re-imaged. Click here for instructions on how to sign in to Chrome and enable sync.
  • Be particularly aware of the location of any data files from special applications, i.e., data files from your mobile devices, iTunes, etc. Files saved on the network (i.e., F:\ or G:\ drives) are backed up by ITS — files on the C:\ drive are not backed up by ITS and cannot be recovered after a re-image.
  • Remove any CDs or USB drives/devices, and disconnect any external hard drives*

*Any external hard drive/flash drive that is connected to your computer during the re-imaging process may be inadvertently erased.

 

Steps to Complete After a Re-image

 

When your computer has been re-imaged, ITS will tape a re-image notice to your computer monitor.  It will outline all the changes included in this year’s image, such as how to install Administrative or Academic-Specific applications. If you have any questions, please call the ITS Help Desk at 632-2050.

 

What to do if you will not be on campus this summer

Before leaving for summer break, you should consider:

  • Using the Automatic Vacation Responder in Aquinas email. Using this feature is recommended whenever you will not be reading your email for a period of time. You can customize the automatically generated message to inform people that you are not in the office and when you expect to return. To configure your automatic reply:
    • Sign in to your Aquinas email account.
    • Click the gear icon in the upper-right hand corner and select "Settings.”
    • From the “General” tab, select “Vacation responder on” in the vacation responder section.
    • Enter the date(s) for your absence.
    • Enter the subject and message you want to send as a response to email that you receive during your absence.
    • Click “Save Changes” at the bottom of the page.
  • If you are responsible for receiving emails from a general email address (i.e. admissions@aquinas.edu, humanresources@aquinas.edu, etc.), be sure to complete the Miscellaneous Network Access Request web form to have the mail for this address temporarily redirected to another member of your department.

 

Summer Computer Lab Availability

  • The Student Computer Lab (AB 353) will be closed for the summer. 
  • The Academic Building computer classrooms (AB 315, AB 319 and AB 322) will be available this summer for class use.  Please check with Registrar/Advising for availability. 
  • The Library computer classroom (JLH 112) will be available this summer for class use.  Please contact the Grace Hauenstein Library for availability.

 

AQnet Laptop Clinics

ITS will hold Laptop Clinics this summer between August 21, 2014 and August 28, 2014 for students who need help with their AQnet connection. Please check ACORN or The Moose in late August for exact times and locations.

 

Network Access for Graduating Students

All students who graduate this spring will retain full access to all Aquinas web-based ELM services. However, on-campus access to the Active Directory network will expire this October during Fall Break. If a former student requires on-campus computer access in order to finish coursework beyond Fall Break of 2014, a network access extension must be requested from the Dean of Student Services Office (AB 107).

 
Student Worker Authorization for Summer 2014
If you are the contact person for your department's student workers, you should receive the Student Worker Authorization memo for the upcoming summer period by the end of April 2014. If you plan to have a summer student worker and do not receive the authorization memo, please complete the Student Worker Add New/Modify Access web form. If your student worker(s) require Colleague access, please complete the Add a New Account web form. Please be advised that access for current student workers will be disabled unless we receive a Student Worker Authorization for the summer of 2014 before the deadline on the memo.