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ITS End of Semester Reminders for Faculty and Staff
The following information is provided by ITS to update the Aquinas Community on the changes made to existing technology since the Fall 2014 Back to School notice.
 

Summer Technology Projects for 2015

What to do if you will not be on campus this summer

Summer Re-image/Replacement Information

Summer Computer Lab Availability
How to Prepare for a Computer Re-image

Network Access for Graduating Students

Steps to Complete After a Re-image Student Worker Authorization for Summer 2015
 

Summer Technology Projects for 2015

Please check ACORN regularly throughout the summer for postings about ITS projects and the areas of campus that will be affected.

 

Summer Re-image/Replacement Information

This summer, all Aquinas-owned desktop computers, laptops and T.A.P. carts will be re-imaged between May 18 and

June 5 and all campus lab computers will be replaced between July 6 and July 17.  Please watch ACORN for the campus re-imaging/replacement schedule for each building.

 

How to Prepare for a Computer Re-image

  • Be sure to move or copy any information you may have stored on the hard drive (C:\) of the computer that you are currently using. Be aware that the files on the current C:\ drive, including files in the Downloads folder, will be deleted and no longer available to you when the computer is re-imaged.
    • Export or sync your Google Chrome bookmarks that you wish to retain after your computer is re-imaged. If you do not export or sync your Chrome bookmarks by the time ITS visits your office, they will be deleted during the re-image process. Please note: Internet Explorer favorites and Firefox bookmarks will not be deleted and will be available after your computer has been re-imaged. Click here for instructions on how to sign in to Chrome and enable sync.
    • Be particularly aware of the location of any data files from special applications, i.e., data files from your mobile devices, iTunes, etc. Files saved on the network (i.e., F:\ or G:\ drives) are backed up by ITS — files on the C:\ drive are not backed up by ITS and cannot be recovered after a re-image.
  • Remove any CDs or USB drives/devices, and disconnect any external hard drives to avoid interference with the re-image process or possible data loss.
 
Steps to Complete After a Re-image

When your computer has been re-imaged, ITS will tape a re-image notice to your computer monitor.  It will outline changes included in this year’s image and provide instructions for re-installing administrative or academic software. If you have any questions, please call the ITS Help Desk at 632-2050.

 

What to do if you will not be on campus this summer

Before leaving for summer break, you should consider:

  • Using the Automatic Vacation Responder in Aquinas email. Using this feature is recommended whenever you will not be reading your email for a period of time. You can customize the automatically generated message to inform people that you are not in the office and when you expect to return. To configure your automatic reply:
    • Sign in to your Aquinas email account.
    • Click the gear icon in the upper-right hand corner and select "Settings.”
    • From the “General” tab, select “Vacation responder on” in the vacation responder section.
    • Enter the date(s) for your absence.
    • Enter the subject and message you want to send as a response to email that you receive during your absence.
    • Click “Save Changes” at the bottom of the page.
  • If you are responsible for receiving emails from a general email address (i.e. admissions@aquinas.edu, humanresources@aquinas.edu, etc.), be sure to complete the Miscellaneous Network Resource Request web form to have the mail for this address temporarily redirected to another member of your department.

 

Summer Computer Lab Availability

  • All campus lab computers will be replaced between July 6 and July 17.  Please watch ACORN for a complete replacement schedule.
  • The Student Computer Lab (AB 353) will be closed for the summer. 
  • The Academic Building computer classrooms (AB 315, AB 319 and AB 322) will be available this summer for class use.  Please check with Registrar/Advising for availability. 
  • The Library computer classroom (JLH 112) will be available this summer for class use.  Please contact the Grace Hauenstein Library for availability.
 

Network Access for Graduating Students

All students who graduate this spring will retain full access to all Aquinas web-based ELM services. However, on-campus access to the Active Directory network will expire this October during Fall Break. If a former student requires on-campus computer access in order to finish coursework beyond Fall Break of 2015, a network access extension must be requested from the Dean of Student Services Office (AB 107). Aquinas reserves the right to modify network access for graduates.

 

Student Worker Authorization for Summer 2015

If you are the contact person for your department's student workers, you should have received the Student Worker Authorization memo for the upcoming summer period by the end of April 2015. If you plan to have a summer student worker and do not receive the authorization memo, please complete the Authorize Student Worker Access web form. If your student worker(s) require Colleague access, please complete the Add a New Account web form. Please be advised that access for current student workers will be disabled unless we receive a Student Worker Authorization for the summer of 2015 before the deadline on the memo.